efka-api-integration_skill

Overview

This skill integrates with the Greek social security system (EFKA) to manage employee records, calculate contributions, prepare government-format submissions, and monitor compliance. It uses a file-based pipeline suited for production deployments and enforces a human approval step before any government submission. The skill supports payroll integration, deadline tracking, and scalable batch processing for multiple clients.

How this skill works

The skill processes structured files in a defined directory layout: import employee and payroll data, validate and deduplicate, calculate contributions using current EFKA rates, cross-validate with tax and banking data, and prepare signed submission packages. Automated steps run file watchers and batch processors, while all final uploads require human approval (four-eyes workflow). Logs, confirmations, and government responses are archived for audit readiness.

When to use it

• Managing EFKA registrations and monthly contribution calculations for Greek employees
• Preparing EFKA- and AADE-formatted submissions that require human approval
• Running bulk payroll processing or batch imports from CSV/Excel files
• Reconciling bank statements and contribution payments with payroll outputs
• Maintaining audit trails and compliance deadlines across multiple entities

Best practices

• Keep the file system layout under a dedicated data directory and follow naming conventions for imports and processed files
• Maintain EFKA credentials offline and use the four-eyes approval before any submission
• Run validation and cross-validation steps (AADE, banking) before preparing submissions
• Schedule automated monitors for deadlines and overdue items with advance warnings
• Archive confirmations and government replies to support audits and dispute resolution

Example use cases

• Automated monthly payroll processing: import payroll file, calculate contributions, validate, and prepare ready-for-submission packages
• New-hire onboarding: collect personal and contract details, determine insurance category, and queue EFKA registration for approval
• Termination workflow: compute final pay, severance and unused vacation, prepare termination notice and archive records
• Bulk reconciliation: match bank payment confirmations to contribution records and generate variance reports
• Compliance monitoring: generate deadline calendars, send reminders, and estimate penalties for overdue filings